WELCOME

UK Black Business Show, October 2022

Dear Exhibitor,

The UK Black Business Show team warmly welcomes you as an exhibitor to the UK Black Business Show 2022.

We hope you find this manual useful in assisting your preparations for the exhibition as it is designed to help you plan a successful exhibition, avoid any problems and to enjoy a smooth, trouble-free run-up to the event. If this is your first time exhibiting check out our top tips to help you get prepped.

Please ensure you read this manual fully and don’t forget to get your completed forms back to the correct suppliers by the stated deadlines. Your package includes everything stated in your contract. If you require lighting, power or any other services or utilities these will need to be ordered through the relevant contractor.
This manual is not designed to replace our personal service. If you have any questions, require special assistance or any clarification whatsoever, please do not hesitate to contact us.

Have a great exhibition!

TEAM CONTACTS

The UK Black Business Show team is here to assist you in every matter relating to the exhibition.

For any queries relating to the information contained within this manual, you should contact:

Event & Operations Logistic Enquiries

Operations Manager
Magz Boatemaah
[email protected]

Operations Director
Tanya Dennis
[email protected]

Marketing & Promotions

Communications and Marketing Manager
Laura Bazile
[email protected]

Sales & Sponsorship

Senior Partnerships Manager
Shreeya Rash
[email protected]k

Finance

Finance Manager
Melina Mavoungou
[email protected]

ACCESS AND TIMINGS

Build Up Day

On build up day all contractors & exhibitors will be required to sign in and wear wristbands on-site.  Staff will be providing wristbands at the loading door. Please note, access will be refused to all contactors & exhibitors who are not wearing a wristband.

Suitable footwear must be worn during build-up and breakdown – no open-toed shoes. You are advised to bring trolleys with you, as the Organisers are unable to provide these.

On locating your stand, please take time to check the stand number and name board details.  If you think that any details are incorrect please inform the Organisers immediately, as it may not be possible to rectify any mistakes later on.

Friday 17th June 2022
Area Start time End time Activity  

 

Mezzanine and Ground Floor

 

Contractors + Space only build  

08:00

 

18:00

Access for official contractor and space only build
Organisers Office 13:00 19:00 Exhibitor queries
Registration Desk 13:00 19:00 Exhibitor Registration and Pass Collection
Shell Scheme TBC 19:00 Exhibitor access for shell scheme build

ALL STANDS MUST BE COMPLETED BY 19:00 ON 21ST OCTOBER 2022

Please be advised that the times stated above cannot be extended, so you will need to ensure your stands are constructed within the set times. 

In the interest of Health & Safety, persons less than 16 years of age are not permitted into the Halls during build up or break down.

No packing cases, boxes, flight cases etc of any description can be stored in the exhibition halls (including void areas behind stands). 

An optional storage facility – Unit 118 – located on the ground floor is available for use. Organisers can not take responsibility for any items left within the storage facility.

Show Open Times

Saturday 18th June 2022
Area Start time End time Activity  

 

 

Mezzanine and Ground Floor

 

 

Organisers Office 08:00 20:00 Office open for exhibitor queries
Exhibitor access 08:00 09:00 Hall open for pre-show exhibitor access
Show Open 09:00 18:00 Visitor registration desk and hall open for Visitors

ALL STANDS MUST BE READY TO OPEN BY 9.00AM ON 22ND OCTOBER 2022

Breakdown Times

Saturday 18th June 2022
Area Start Time End Time Activity  

 

HALL 8

 

 

Show close 18:00 Show close
Breakdown 18:00 22:00 Space Only and Shell Scheme breakdown

Please note, the power will terminate each night 30 minutes after the show closes unless a 24hr supply has been specifically requested.

It is a contractual requirement that your stand is not dismantled in any way and that your stand is manned and stocked until the show closes. Contractors will only be granted access into the hall once it is cleared of all visitors. Access will not be permitted before 18:00 at the loading bay. Any staff who will be breaking down your stand and also working on the stand during the open period are requested to comply with these timings.

It is your responsibility to remove ALL stand fitting materials, carpet tape, packaging, excess literature and waste from the hall. Please note that any items left in the halls after 18:00 on Saturday 18th June 2022 will be deemed as rubbish and thrown away. The exhibitor/contractor responsible for the rubbish will be charged accordingly.

All shell scheme exhibitors must remove all belongings and vacate their stands by 22:00 on Saturday 18th June.

 

Organisers Office

The Organiser’s Office (Unit 208) is located on the mezzanine level and is accessible as per the above opening times. If you have any issues onsite, you can get assistance by either calling the below number or visiting the office.

Organiser Office Tel:

020 7288 6127 / 0207 288 6128

Electrical Regulations

Exhibitors/Contractors who bring portable electrical appliances on-site should ensure that they have been regularly tested (Portable Appliance Tested) and bear a recent PAT test pass certificate. Signs involving the use of neon or similar gases are permitted with fireman switches and written confirmation from the Venue Services Manager.

CHECKLIST AND DEADLINES

To ensure you have all the relevant deadlines relating to your participation in the Birmingham Black Business Show, we have created a list of important activities and dates:

Health and Safety:

The following should be completed and returned by 30th September 2022:

Send to [email protected]:

Send to [email protected]:

Marketing:

The following should be sent by 23rd September 2022:

Send to [email protected]:

  • Bio – 100 x words with web link / social media handle
  • Logo – high resolution .svg, .eps, .jpg or .png
  • Adverts – only submit if this has been agreed with your package
  • Speaker and panellist confirmation
  • Employee spotlight Interview

Stand Organisation:

The following should be completed and returned by 30th September 2022.

Send to [email protected]:

VENUE

Halls

The UK Black Business Show will take place on the Ground Floor and Mezzanine at Business Design Centre, Islington 52 Upper Street, London N1 0QH. Please refer to the Business Design Centre site plan below:

Business Design Centre – Mezzanine

 

Arrival

Public Transport

You can easily reach the BDC via bus, London Underground and Overground and a short walk from National Rail stations at Kings Cross and St Pancras International. The closest tube station is Angel which is a 4 minute walk away.

Arriving by Vehicle / Parking

The BDC has a 250-space car park on-site. If you’re driving to the Business Design Centre, you can pre-book your space to avoid disappointment. Satnav location: N1 0PW

 

Vehicle Type Time Price
Car Day: 07:00 – 19:00 Daytime tariff: £3.90 per hour (min 2 hours)
Night: 19:00 – 07:00 Nighttime tariff: £2.50 per hour (min 2 hours)

 

For general queries on parking at the BDC, contact Ed Muburo at [email protected] or call 0207 288 6272.

View Location on Google Map

Please be aware that there are several doorways you will need to pass through when transporting materials from the goods lift to the exhibition spaces.

View Location on Google Maps

 

Unloading Times

The loading bay is open on Friday 21st October from 08.00 – 20.00.

  • If your stand number is between A1-B15, you will need to unload by driving into the forecourt and use the main entrance.

The loading bay is open on Saturday 22nd October from 08:00 – 09:00 and then will be closed until 18:00 – 20:00.

  • Please note, Stairwell E will only be open between 18:00 – 20:00 on Saturday 22nd October. Stand numbers A1-B15 should use the loading bay for their morning unloading.

There is only vehicular access to the Loading Bay from Liverpool Road. Pedestrian access is prohibited. Drivers must make themselves aware of observing local traffic restrictions.

 

Loading Bay protocol

To allow you to safely and efficiently unload, please note the following loading bay rules:

  • Look for the ‘Goods In’ sign between Bromfield Street and Barford Street.
  • All visitors must report to the security office on arrival.
  • High visibility clothing must be worn in the loading bay.
  • Please keep your hazard lights on when moving and limit your speed to 5mph.
  • All rubbish must be taken away by exhibitors. BDC charges a fee to dispose of anything left behind.
  • No children allowed in the loading bay at any time.

There will be no access to the Loading Bay in the last 30 minutes of a build-up or breakdown period. The BDC reserves the right to extend this ‘cut off’ period. All exhibitors and contractors must comply with the reasonable requests of the Traffic Marshals. Failure to do so may result in access to the BDC being denied or vehicles, if within the Loading Bay, being clamped (Release fee £35.00) or removed (Retrieval fee £220.00).

 

Lifts

There are two goods lifts in the loading bay to help you deliver stands and other event materials. Here are the dimensions:

Main Hall goods lift (Upper loading bay)

  • Capacity – 3000kg.
  • Size – 3900mm long x 1900mm wide x 1900mm high.

Gallery Hall goods lift (Lower loading bay)

  • Capacity – 3000kg.
  • Size – 5500mm long x 2550mm wide x 2500mm high.

ESSENTIAL DOCUMENTATION

Site Inductions / CDM Regulations

The CDM Regulations clearly defines the roles and responsibilities for all those managing health and safety of a construction project. 

During the build-up and breakdown we will be working under CDM Regulations (Construction Design and Management).  

Any person who accesses the halls during Build-up and Breakdown must have first read and agreed to the site induction below. All staff, contractors and anyone else with responsibilities working on your stand during build up and breakdown must be familiarised with these regulations.
CDM Site Induction

The above form must be read and signed by 30th September 2022.

 

Health And Safety Declaration

All exhibitors and contractors at the exhibition are expected to ensure that they provide a safe place and system of work, as is their legal duty under the Health and Safety At Work Act (1974). 

The venue requires that all exhibitors and contractors comply with UK Law and the venue regulations at all times.

Each exhibitor must complete the Health & Safety Declaration form  by 30th September 2022.

Catering

Intent to Sample and Supply

If you wish to sample or sell food/drink/alcohol at your stand for immediate and/or offsite consumption – you must do the following:

  1. Ensure that you have read and followed the procedures in the Food and Drink FAQs 
  2. Submitted all relevant documentation as per the FAQs requirements
  3. Spoken directly to [email protected] / [email protected]

Applications will be reviewed and assessed in line with food safety regulations.

 

Risk Assessment

All exhibitors, both shell scheme and space only, are required to carry out their own Risk Assessment and provide a copy of it to the Organisers prior to the start of tenancy. RAMS documentation must be brought on-site and communicated with all staff and contractors. 

Exhibitions are deemed as hazardous environments and all exhibitors must assess the risks to workers and others, who may be affected by their stand. As such, a Risk Assessment must be carried out for both the Build-up and Breakdown of your stand.  The assessment should also include the management of the stand and open period of the show (to be carried out by ALL exhibitors, regardless of size or complexity).

Completing a risk assessment does not mean that you are guaranteeing that there will not be any accidents on your stand, simply that by taking the time to think through your actions in advance and on an ongoing basis, you will be able to reduce the risk of an accident happening or the severity of the accident if it does.

The Venue Services Manager and Health & Safety Officer will randomly request to view these documents to make sure structures and work is conducted in accordance with your Risk Assessment and Method Statement. Each exhibitor must complete the Show Open Risk Assessment by 30th September 2022.

Risk Assessment Guidance

 

Public Liability Insurance

Whilst we take every precaution to protect Exhibitors during any event, we are not responsible for any loss or damage to your property. We would recommend insurance cover to include, as a minimum legal liability for personal injury and damage to third party property based on a limit of indemnity of £5million.However, depending on the activity on the stand this may need to be increased – please ensure that you get guidance from your insurance company. A copy of your insurance must be sent to [email protected]

The deadline for public liability insurance is 30th September 2022.

 

Nameboard

All stands will have a fascia name board displaying the stand number and company name of the business exhibiting. Complete the below form to  indicate the exact name you wish to appear on your nameboard panel.

Please note the name submitted on the form is exactly how your name board will be printed.

Exhibitor Information Form

 

Useful information

The UK  Black Business team are here to help with all your needs in the lead at to the show and have put together some helpful guides to ensure that you are show ready:

UK Black Business Show Exhibitor Guide

Exhibition Success at A Glance

Last Minute Guide to a Successful Exhibition

STANDS

Shell Scheme Stand

If you have booked a Shell Scheme stand with us your ‘shell’ will be ready built for when you arrive.

Shell Schemes are provided by our officially appointed contractor Full Circle. All Shell Schemes come as standard in white with white panels and aluminium posts.

All packages include the following, please note all exhibitors must bring their own pull-up banner and signage if desired:

  • 3m x 2m shell scheme stand and walls
  • Fascia name board – displaying stand number & company name
  • Black Carpet

If your package includes furniture, you will also have the following on your stand:

  • 1 x stand classroom style table and 2 x chairs 

Please refer to your contract for confirmation

 

Shell Scheme Stand

Additional Items

Should you wish to order any additional items outside your package e.g. graphics, electrics, storage etc. please refer to the Supplier Contacts Information page.

 

Space Only Stand

All exhibitors with space only stands must ask their contractors to provide the Organisers with the following, in addition to scale drawings:

  • A general policy statement of Health & Safety
  • A method statement for the Project
  • A construction timetable
  • A copy of a third party liability insurance certificate showing £5m cover

Further details of the legislation and the venue regulations are available on request.

THIS OVERALL RISK ASSESSMENT SHOULD CONTAIN DETAILS OF ANY POTENTIAL HAZARDS OR UNUSUAL EVENTS.

Space Only Stands – Additional Information

Designs and stand plans are required to be submitted for ALL space only stands.

ALL space only stands must make sure that stand plans have been submitted to [email protected]  and signed off by 30th May 2022.

Suggested Package

Our suggested package for all stands should include the following:

  • Public Liability Insurance – approx. £70
  • Electrics (1 x 500w Socket Outlet, 1 x Light Track with 2 x LED Spotlights) – starting from £160
  • Graphic panels – Foamex panels start from £71.69 + VAT per sqm if pre-ordered in advance. If ordered within 21 days the prices increase.

SUPPLIER CONTACT INFORMATION

If you are interested in any of the following services these must be purchased separately through external suppliers. Our recommended partners are listed below:

BDC
Contact – [email protected]
Electrics and Stand Extras – Order Form*
*please note you will need to register, log on and complete a Health and Safety form to gain access to the shop to order any items.

Full Circle
Shell scheme Stand Electrics – Order Form
Space only Stand Electrics – Order Form 

The Good Eating Company
Contact – [email protected] / 020 7288 6351
Catering 

PSPAV
Contact – [email protected]
AV – https://pspav.com/uk-black-business-show

DELIVERIES AND COLLECTION

Deliveries

Deliveries will not be accepted at the BDC prior to the event.

Courier Deliveries

If you are planning on taking receipt of a delivery yourself you must ensure you have a representative of your company on site to take delivery of your shipment.
The organisers will not sign for or accept any deliveries coming onto site.

Direct Deliveries

Deliveries direct to BDC  for unloading should be consigned as follows:

UK  Black Business Show 2022
Exhibitor Name
Stand Number
Business Design Centre
52 Upper Street
London
N1 0QH 

Deliveries should arrive at the venue on the day that they are required on the stand.
The BDC and Organisers cannot be held responsible for the transportation of deliveries to individual stands.
The organisers will not sign for or accept any deliveries coming onto site.

Onsite Storage

An optional storage facility – Unit 118 – located on the ground floor is available for use during the show. Any items left after this period will be disposed of.
The Organisers are not responsible for the security of your items left in the storage facility.

Unfortunately, no storage facilities are available within the Gallery Hall and no storage is allowed in areas behind stands, in gangways, under stairs or obstructing fire exits.
Exhibitors are responsible for removing all packing cases clear of the premises before the exhibition opens.
Any packaging, flight cases, stillages etc left anywhere inside the halls will be removed and discarded. Please ensure that you have removed everything by the end of build-up. Anything left in void areas will be removed and discarded.

Common Areas

All exhibits must be kept within the confines of the stand space and demonstrations must not cause undue congestion and/or obstruction of common areas

EXHIBITOR REGISTRATION

All exhibitors are required to register their attendance via the registration link below:

UKBBS Exhibitor Staff Registration
UKBBS Sponsor Exhibitor Staff Registration 

Your exhibiting package includes 3x passes per stand typically used for support staff on the day. If you are a sponsor please refer to your contract for your exhibitor pass allocation.

Each exhibitor pass includes:

  • Exhibit Hall access, both throughout the show day and during set-up/break-down periods. 
  • Conference room access to all talks throughout the day – please note this does not include reserved seating or the Gold experience at the show
  • Evening Networking Reception access

Exhibitor passes will be available for collection from 13:00 onwards on Friday 21st October 2022  at the registration desks. Please note, passes will not be distributed unless a site induction has been completed.

Exhibitor passes must be worn at all times by exhibitors / contractors whilst on-site including during build-up and breakdown.  Failure to provide proof of a pass may result in refusal of re-admission into the hall.

The deadline for Exhibitor Staff registration is 30th September 2022. Please note, late registration will likely result in a delay in accessing the hall.

Additional Passes
If you are interested in additional exhibitor passes, these can be requested via [email protected].
Each additional pass is charged at a cost of £25 each and these are subject to availability.

Event App
Join the UK Black Business Show Slack Group and connect with fellow attendees, speakers and other stakeholders before, during and after the event.
Network and find attendees with common interests, receive updates from the organisers and send in-app messages and exchange contact info.
A link to join the group will be added here in the coming weeks. 

GENERAL INFORMATION

For more information / guidance on any of the following areas, please review our general information document which can be found here.

  • Accomodation
  • Balloons and Inflatables
  • Catering
  • Cleaning
  • Cloakroom
  • Covid19 Measures and Advice
  • Disabled Facilities
  • Drugs & Alcohol
  • Emergency Procedures
  • Fire Extinguishers and Regulations
  • Height Limits & Suitability of Exhibits
  • Lost Property
  • Licences
  • Music
  • PPE
  • Rigging – Banners, Signs and Truss
  • Security
  • Staffing of Stands
  • WiFi

MARKETING & PROMOTIONS

Adverts*

Cost: Half Page – £95, Full page – £180, Double Page £300
Feature your double or half page advert in our Event Guide distributed to every attendee at UK Black Business Show.
Enquiries: [email protected]

*subject to availability

Gold Lounge

Cost: Free
Contribute up to 200 units of products to be placed in our Gold Lounge exclusively for our Gold Ticket holders and speakers
Enquiries: [email protected]

Event Profile on Website / Social Media Channels

Cost: Free
We recommend that you announce your attendance at the event via your company website. The basic details that you should include are:

UK  Black Business Show 2022
Saturday 22nd October 2022
Business Design Centre, Islington
Visit us on stand [insert]
Register to Visit Us here: UK Black Business Show